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1.1 |
The NAME of the Incorporated Association shall be: |
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MODEL
AERONAUTICAL ASSOCIATION OF QUEENSLAND INC.
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(in these Rules called MAAQ Inc. and/or the Association) |
| 2. |
OBJECTS OF THE ASSOCIATION |
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2.1 |
The OBJECTS for which the Association is established are: |
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2.1.1 |
To promote the development of Model
Aviation in Queensland by, in particular, the promotion, protection,
organisation and encouragement in every way, the building, flying and
development of model aircraft and to develop and encourage model aeronautics
generally within Australia through the medium of model aeronautical clubs within
the State of Queensland or elsewhere and those who elect to become ordinary
members of this Association |
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2.1.2
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To collaborate with and encourage collaboration between the ordinary
members of this Association and their individual members.
For the purpose of these rules, the ordinary members shall be the Model
Aeronautical Clubs, Associations and Societies who have applied for membership
and whose fees have been paid for the current membership year |
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2.1.3 |
To liaise, negotiate and co-operate with the Civil Aviation Safety
Authority (CASA) and all other Government, semi-Government, non-Governmental
bodies or organisations in Australia and/or overseas on behalf of the ordinary
members of the Association |
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2.1.4 |
To produce, collect, publish and distribute information on or with
respect to model aeronautics |
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2.1.5 |
To promote, encourage and support research into model aeronautical
design, theory and construction |
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2.1.6 |
To control and record model aeronautical performances within the State of
Queensland. |
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2.1.7 |
To act as promoters of State, National, International and other model
aeronautical meetings, contests and exhibitions |
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2.1.8 |
To apply to Model Aeronautical Association of Australia Inc (hereafter
called M.A.A.A.) for affiliation and recognition as the model aeronautical
representative in Queensland of the Federation Aeronautique Internationale
(hereafter called F.A.I.) and to carry out the objects of the F.A.I. in so far
as they are applicable to model aeronautics and to Australia |
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2.1.9 |
To assert exclusive jurisdiction over all model aeronautical activities
in Queensland |
| 3 |
POWERS OF THE ASSOCIATION |
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3.1 |
The POWERS of the Association are: |
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3.1.1 |
To take over the funds and other assets and the liabilities of the
previously unincorporated association known as the Model Aeronautical
Association of Queensland |
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3.1.2 |
To subscribe to, become member of, and co-operate with any other
association, club or organisation, whether incorporated or not, whose objects
are altogether or in part similar to those, affiliated with the MAAA Inc,
of the Association, provided that the Association shall not subscribe to
or support with its funds any club, association or organisation which does not
prohibit the distribution of its income and property among its members to an
extent at least as great as that imposed on the Association under, or by virtue
of, Rule 24 (10) of the Association’s Incorporation Regulations 1982 |
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3.1.3 |
In furtherance of the objects of the Association, to buy, sell and deal
in all kinds of articles, commodities and provisions, both liquid and solid, for
the members of the Association or persons frequenting the Association’s
premises |
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3.1.4 |
To purchase, take on lease or in exchange, hire and otherwise acquire any
lands, buildings, easements or property, real and personal, and any rights or
privileges which may be requisite for the purposes of, or capable of, being
conveniently used in connection with any of the objects of the Association.
Provided that, in case the Association shall take or hold any property which may
be subject to any trusts, the Association shall deal only with the same in such
manner as is allowed by law having regard to such trusts |
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3.1.5 |
To enter into any arrangements with any Government or Authority that are
incidental or conducive to the attainment of the objects and the exercise of the
powers of the Association: to
obtain from such Government or Authority any rights, privileges and concessions
which the Association may think it desirable to obtain,
and to carry out, exercise and comply with any such arrangements, rights,
privileges and concessions |
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3.1.6 |
To appoint, employ, remove or suspend such managers, clerks, secretaries,
servants, workmen and other persons as may be necessary or convenient for the
purposes of the Association |
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3.1.7 |
To remunerate any person or body corporate for services rendered, or to
be rendered, and whether by way of
brokerage or otherwise in placing or assisting to place or guaranteeing the
placing of any unsecured notes, debentures or other securities of the
incorporated association, or in or about the incorporated association or
promotion of the incorporated association or in the furtherance of its objects |
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3.1.8 |
To construct, improve, maintain, develop, work, manage, carry out, alter
or control any houses, buildings, grounds, works or conveniences which may seem
calculated directly or indirectly to advance the Association’s interests, and
to contribute to, subsidise or otherwise assist and take part in the
construction, improvement, maintenance, development, working, management,
carrying out, alteration or control thereof |
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3.1.9 |
To invest and deal with the money of the Association not immediately
required, in such a manner as may from time to time be thought fit |
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3.1.10 |
To take, or otherwise acquire and hold shares, debentures or other
securities of any company or body corporate |
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3.1.11 |
In furtherance of the objects of the Association to lend and advance
money or give credit to any person or body corporate;
to guarantee and give guarantees or indemnities for the payment of money
or the performance of contracts or obligations by any person or body corporate,
and otherwise to assist any person or body corporate |
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3.1.12 |
To borrow or raise money either alone or jointly with any other person or
legal entity in such manner as may be thought proper and whether, upon
fluctuating advance account or overdraft or otherwise to represent or secure any
monies and further advances borrowed, or to be borrowed alone or with others as
aforesaid by notes secured or unsecured, debentures or debenture stock perpetual
or otherwise, or by mortgage, charge, lien or other security upon the whole or
any part of the incorporated Association’s property or assets present or
future, and to purchase, redeem or pay off any such securities |
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3.1.13 |
To draw, make, accept, endorse, discount, execute and issue promissory
notes, bills of exchange, bills of lading and other negotiable or transferable
instruments |
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3.1.14 |
In furtherance of the objects of the Association to sell, improve,
manage, develop, exchange, lease, dispose of, turn to account or otherwise deal
with all or any part of the property and rights of the Association |
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3.1.15 |
To take or hold mortgages, liens or charges, to secure payment of the
purchase price, or any unpaid balance of the purchase price, of any part of the
Association’s property of whatsoever kind sold by the Association, or any
money due to the Association from purchasers and others |
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3.1.16 |
To take any gift of property whether subject to any special trust or not,
for any one or more of the objects of the Association, but subject always to the
proviso in Clause 3.1.4 |
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3.1.17 |
To take such steps by personal or written appeals, public meetings or
otherwise, as may from time to time be deemed expedient for the purpose of
procuring contributions to the funds of the Association, in the shape of
donations, annual subscriptions or otherwise |
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3.1.18
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To print and publish any newspapers, periodicals, books or leaflets that
the Association may think desirable for the promotion of its objects |
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3.1.19 |
In furtherance of the objects of the Association to amalgamate with any
one or more incorporated associations affiliated
with the MAAA Inc.having objects altogether or in part similar to those of the
Association and which shall prohibit the distribution of its or their income or
property among its or their members to an extent at least as great as that
imposed upon the Association under or by virtue of Rule
23 of these Rules |
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3.1.20
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In furtherance of the objects of the Association to purchase or otherwise
acquire and undertake all or any part of the property, assets, liabilities and
engagements of any one or more of the incorporated associations with which the
Association is authorised to amalgamate |
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3.1.21 |
In furtherance of the objects of the Association to transfer all or any
part of the property, assets, liabilities and engagements of the Association to
any one or more of the incorporated associations with which the Association is
authorised to amalgamate |
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3.1.22 |
To make donations for patriotic, charitable or community purposes |
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3.1.23 |
To transact any lawful business in aid of the Commonwealth of Australia
in the prosecution of any war in which the Commonwealth of Australia is engaged |
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3.1.24 |
To do all such other things as are incidental or conducive to the
attainment of the objects and the exercise of the powers of the Association |
| 4 |
MEMBERSHIP |
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Every
Club and/or Association which, at the date of incorporation of the Association
was a member of the unincorporated Association and which, on or before the date
of incorporation, agrees in writing to become a member of the Association shall
be admitted to the same class of membership of the Association as that member
held in the unincorporated Association. Every
member of the Association which, previously agreeing to become a member of the
Association, has paid its subscription due on the 1st day of July
1986 as a member of the unincorporated Association, shall not be liable to pay
any further sum by way of annual subscription to the Association for the period
prior to the 1st day of July 1987. |
| 5
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CLASSES OF MEMBERSHIP
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5.1 |
The membership of the Association shall consist of any of the following
classes of members: |
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(a) |
Ordinary members |
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(b) |
Affiliate members |
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(c) |
Life members |
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(d) |
Honorary members |
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(e) |
Associate members |
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(f) |
Overseas/international visitors |
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5.2 |
The number of Ordinary and Affiliate members shall be unlimited. |
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5.3 |
The number of members in classes (c), (d), (e) and (f) shall be LIMITED
ACCORDING TO THE DECISION MADE BY THE ASSOCIATION. |
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5.4
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Any Club, Association or Special Interest Group applying for Ordinary or
Associate membership shall.
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5.4.1
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have not less than three (3) financial members and four (4) Queensland
Associate members save and except that each and every club and/or Association
forming part of the Incorporated Model Aeronautical Association of Queensland
shall be allowed a period of not more than twelve calendar months from the date
of this incorporation to increase its membership to not less than seven (7) such
members. .
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Clubs
and/or Associations whose membership may reduce to a number less than seven (7)
financial members shall be allowed a period of not more than twelve calendar
months from the first day of July in the year in which such membership was first
reduced to less than seven (7) financial members to increase such membership to
the minimum of seven (7). |
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For
the purpose of this clause “financial member” shall be taken to mean all or
any class of financial membership of a club, etc. (for example, non-flying
Associate or Social members of a club). |
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5.4.2
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Associate members shall be those Associations who represent “Special
interest groups” (for example, AMPRA; SAM; QPA; APA,
etc.) who make application to join the Association and whose application
is approved by the Management Committee and whose fees have been paid for the
current year.
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5.4.3 |
submit its application on such form as may be prescribed by the By-Laws.
The initials of the name of the club or association must not duplicate
those of an existing member. |
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5.4.4 |
forward with its application the membership fee prescribed by the By-Laws |
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5.4.5 |
If the Management Committee approves the application for membership, such
club or association shall thereupon: |
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(a) |
become an Ordinary or Associate member of the Association. |
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(b)
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be deemed together with its individual members to be bound by these
rules. |
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(c) |
provide the Association with a register of the names and addresses of all
its Officers and members and notify the Association, forthwith, of changes
occurring from time to time. |
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5.5 |
Affiliate
member is a person who is a member of a Club and/or Association
(which Club/Association is an Ordinary Member of the Association)
and has applied for affiliation to the Model Aeronautical
Association of Australia through the MAAQ Inc. |
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5.6 |
Life member is an Affiliate member who, having been proposed as a Life
member of the MAAQ Inc. by an Ordinary member and upon recommendation from the
Management Committee, is granted Life Membership status in recognition of
outstanding service to the Association at a General Meeting. |
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Nominations
for Life Membership shall be made in writing to the Management Committee not
less than eight (8) weeks prior to a General Meeting and shall be made by an
Ordinary member only. The Management Committee shall prepare a written
recommendation to the General Meeting. |
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Life members
shall have the same privileges as other Affiliate members, free of all costs and
charges.
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5.7 |
Honorary member is a person who has been granted such status by the
Management Committee. |
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5.7.1 |
Any person may be nominated by an Ordinary member of the Association as a
candidate for Honorary membership by notice in writing to the Management
Committee. |
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5.7.2 |
The Management Committee may, in its unfettered discretion, elect a
person so nominated as an Honorary member for such period or periods as it shall
think fit. |
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5.7.3 |
Honorary members shall not be liable for payment of membership fees.
Insurance cover shall be provided by the Association at its own cost. |
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5.7.4 |
Honorary members shall not be entitled to vote nor shall they be eligible
to become Office Bearers of the same Association, but otherwise shall have the
same privileges as Affiliate members. |
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5.7.5 |
All Honorary members who are not currently affiliated with the Model
Aeronautical Association of Australia Inc. (MAAA) or an overseas National body
and whose Honorary membership has been granted primarily for the purpose of
gaining familiarisation flying experience, shall be afforded public liability
insurance cover, such as is arranged by MAAA from time to time. |
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Such insurance cover is limited to
not more than two (2) flying sessions in total at any approved club flying field
under the supervision of an experienced club (Affiliate) member or members. The
name of such Honorary member, together with the name(s) of the supervisor(s),
must be recorded in a permanent Log Book together with the date of such
membership. |
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5.8
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Overseas or international visitors who are members of overseas model
aeronautical bodies and/or associations, officially recognised by the
Association and who are temporarily resident in the state of Queensland shall
automatically be granted Honorary membership during their period of visit to
Queensland. |
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6.1 |
The membership fees for each class of membership shall be determined by
the Management Committee. |
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6.2 |
The membership fees for each class of membership shall be payable at such
time and in such manner as the Management Committee shall from time to time
determine. |
| 7. |
ADMISSION AND REJECTION OF MEMBERS |
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7.1 |
At its next meeting, the
Management Committee, after receipt of any application for membership, together
with the applicable fee shall: |
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(a)
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consider applications for Ordinary, Honorary, Associate and Affiliate
membership and thereupon determine the admission or rejection of the applicants,
or |
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(b) |
consider nominations for Life Membership and submit a recommendation or
rejection to the General Meeting for determination of the application, provided
the nomination was received in time for inclusion in the Agenda of the next
General Meeting |
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7.2
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Any applicant who receives a majority of the votes of the members of the
Management Committee present at the meeting at which such application for
Ordinary, Associate, Affiliate and Honorary and Life membership is being
considered, shall be accepted as a member to the class of membership applied
for. |
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7.3 |
Upon the acceptance or rejection of the application for any class of
membership, the Secretary shall forthwith give the applicant notice in writing
of such acceptance or rejection. |
| 8. |
TERMINATION OF MEMBERSHIP |
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A member of any class of
membership may resign from the Association at any time by giving notice in
writing to the Secretary. Such
resignation shall take effect at the time such notice is received by the
Secretary unless a later date is specified in the notice, when it shall take
effect on that later date. |
| 9. |
DISCIPLINING OF MEMBERS |
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9.1
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Where the MAAQ. Inc is of the opinion that an affiliated Member:
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(a)
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is convicted of an indictable offence, or
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(b) |
has persistently refused or neglected to comply with a provision/
provisions of these rules, or |
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(c) |
has persistently and willfully acted in a manner prejudicial to the
interests of the Association |
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the MAAQ Inc. may, by resolution: |
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expel the member from the Association, or |
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suspend the member from membership of the Association for a specified
period. |
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9.2
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A resolution of the MAAQ Inc. under Clause
9.1 is of no effect unless, at a meeting held not earlier than fourteen (14)
days and not later than twenty-eight (28) days after the service on the member
of notice under Clause 9.3 confirms
that resolution in accordance with this rule.
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9.3
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Where the MAAQ Inc. passes a resolution under Clause 9.1, the Secretary
shall, as soon as practicable, cause a notice in writing to be served on the
member:
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setting out the resolution of the MAAQ Inc. and the grounds on which it
is based
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stating that the member may address the MAAQ Inc. at the meeting to be
held not earlier than fourteen (14) days and not later than twenty-eight (28)
days after the service of the notice |
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stating the date, place and time of the meeting and informing the member
that he/she may do either or both of the following: |
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(a) |
attend and speak at the meeting |
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(b) |
submit to the MAAQ Inc. at or prior to the date of that meeting written
representation relating to the resolution |
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9.4
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At a meeting of the MAAQ Inc held as referred to in Clause 9.2, the MAAQ shall:
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give the member an opportunity to make oral representation |
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give due consideration to any written representations submitted to the
MAAQ Inc. by the member at or prior to the meeting, and
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by resolution determine whether to confirm or revoke the resolution.
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9.5
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Where the MAAQ Inc. confirms a resolution under Clause 9.4, the Secretary
shall, within seven (7) days after that confirmation, by notice in writing,
inform the member of the fact and of the member’s right of appeal under
Rule 10. A copy of all correspondence and minutes of meeting shall be
forwarded to the MAAA Federal Secretary.
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9.6
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A resolution confirmed by the MAAQ Inc. under Clause 9.4 does not take
effect until the expiration of the period within which the affiliate member is
entitled to appeal against the resolution where the affiliate member
does not exercise the right of appeal within that period.
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9.7.
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The MAAA Federal Secretary will place the affiliate member’s name on
the Suspended Members’ Roll and advise all Ordinary Members not to accept
affiliation from that person.
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10.
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RIGHT OF APPEAL OF A DISCIPLINED MEMBER
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10.1
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An Affiliate member may appeal to the MAAA Inc.
against a resolution of the MAAQ Inc. which is confirmed under
Rule 9 (Clause 9.4), within seven (7) days after the notice of resolution
is served on the member, by lodging with the MAAA Federal Secretary a notice to
that effect
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10.2
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On receipt of a notice under
Clause 10.1, the federal Secretary
shall notify the MAAQ Inc. and place the appeal on the Agenda for the next MAAA
Inc. Council Conference.
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10.3
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The MAAQ Inc. is then required to afford all rights of membership,
including affiliation, should it fall due to that affiliate member, until the
result of the appeal is determined.
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10.4
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At the Annual General Meeting of the MAAA Inc. convened under Clause 10.2:
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(a)
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the MAAQ Inc. and the affiliate member or his/her representative shall be
given the opportunity to state their respective case orally, or in writing, or
both, and
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(b) |
the members present shall vote by secret ballot on the question of
whether the resolution shall be confirmed or revoked. |
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10.5
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If, at the Council Conference, the MAAA passes a resolution in favour of
confirmation of the resolution, the resolution is confirmed.
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| 11. |
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SUSPENDED MEMBERS’ ROLL |
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11.1 |
An affiliate member is placed on the Suspended Members’ Roll from the
time the MAAQ Inc. suspends the affiliate member and shall remain on that roll
until: |
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the expiry of the appeal period or |
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in the event of an appeal being lodged, until after the appeal is heard
and voted on by the MAAA Council. |
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11.2 |
Suspended members have the rights and privileges of all classes of
affiliate members except that they may affiliate only through their current
affiliating body. |
| 12.
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REGISTER OF MEMBERS |
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12.1. |
The Management Committee shall cause a Register to be kept in which shall
be entered the names and addresses of all Ordinary members admitted to
membership of the Association, and the dates of their admission. |
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12.2 |
The Management Committee shall cause a Register to be kept of each other
class of membership. The Register
shall contain the full legal name and residential address of such member as well
as the name of the Ordinary member to which such person belongs. |
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12.3 |
The Register of members shall be open for inspection by any Ordinary
member who previously applies to the Secretary for such inspection. |
| 13. |
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MANAGEMENT COMMITTEE |
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13.1 |
The Management Committee of the Association shall consist of a President,
Vice-President, Secretary, Treasurer, Public Relations Officer (P.R.O.), Free
Flight Administrator, Control Line Administrator, Radio Control Administrator,
Newsletter Editor, Chief Flying Instructor, each of whom shall be a financial
Affiliate and/or Life member of the Association. It shall be permissible for one person to hold the position
of both Secretary and Treasurer. |
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13.2 |
At the Annual General Meeting of the Association, all the members of the
Management Committee for the time being shall retire from office, but shall be
eligible upon nomination for re-election. |
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13.3
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The election of officers and other members of the Management Committee
shall take place in the following manner:- |
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(a)
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Any Ordinary member may nominate an Affiliate or Life member to serve as
an officer or other member of the Management Committee. |
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(b) |
The nomination, which shall be in writing and signed by the proposing
Ordinary member and signed by the nominee accepting such nomination, shall be
lodged with the Secretary not less than twenty-eight (28) days prior to the
Annual General Meeting at which the election is to take place. |
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(c)
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A list of all nominations shall be prepared and circulated by post to all
Ordinary members at least fourteen (14) days prior to the Annual General
Meeting. |
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(d) |
Should, at the commencement of such meeting there be an insufficient
number of candidates nominated, nominations may be taken from the floor of the
meeting. |
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(e) |
The election of members of the Management Committee shall be decided by a
simple majority of votes cast. Such
votes may be by proxy on the designated form or by personal representation at
the meeting. In the event that
there is only one (1) nomination for any position, then that nominee shall be
declared duly elected. |
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13.4 |
Any member of the Management Committee may resign from membership of the
Management Committee at any time by giving notice in writing to the Secretary,
but such resignation shall take effect at the time such notice is received by
the Secretary unless a later date is specified in the notice, when it shall take
effect on that later date. Any
member may be removed from office at a General Meeting of the Association where
that member shall be given the opportunity to fully present his/her case.
The question of removal shall be determined by the vote of Ordinary
members present at such General Meeting. |
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Any member of the Management Committee absenting himself/herself on three
consecutive occasions without apology shall be required to show cause as to why
his/her position should not be declared vacant and a replacement appointed in
his/her place. |
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The Management Committee shall have power, at any time, to appoint any
member of the Association to fill any casual vacancy on the Management Committee
until the next Annual General Meeting. |
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The continuing members of the
Management Committee may act, notwithstanding any casual vacancy in the
Management Committee, but if and so long as their number is reduced below the
number fixed by or pursuant to these Rules as the necessary quorum of the
Management Committee, the continuing member or members may act for the purpose
of increasing the number of members of the Management Committee to that number,
or of summoning a General Meeting of the Association, but for no other purpose. |
| 14. |
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FUNCTIONS AND POWERS OF THE MANAGEMENT COMMITTEE |
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14.1 |
Except as otherwise provided by these Rules, and subject to resolutions
of the Ordinary members of the Association carried at any General Meeting, the
Management Committee:- |
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(a) |
shall have the general control and management of the administration of
affairs, property and funds of the Association,
and |
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(b)
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shall have authority to interpret the meaning of these Rules and any
matter relating to the Association on which these Rules are silent. |
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14.2 |
The Management Committee may exercise all the powers of the Association:- |
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(a)
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at its first meeting after the Annual General Meeting appoint three (3)
Sub-Committees, namely: Free
Flight, Control Line,
Radio Control - such Sub-Committees to be convened by and chaired by the
respective administrator |
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(b)
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have the power to appoint such other Sub-Committees as it may consider
desirable and to confer thereon such authority as it thinks fit, and to appoint
a Convenor for each such Sub-Committee |
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(c) |
have the power to rescind and/or cancel the appointment of any
Sub-Committee or any member of any Sub-Committee of the Association |
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(d)
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Members of the Management Committee shall be ex-officio members of such
Sub-Committees, but shall have no voting rights at Sub-Committee meetings. |
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(e)
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have the power to appoint any member or members of the Association to
represent the Association or to perform special duties on behalf of the
Association in such manner as it may think fit |
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(f) |
have the power to borrow or raise or secure the payment of money in such
manner as the members of the Association may think fit and secure the same or
the payment or performance of any debt, liability, contract, guarantee or other
engagement incurred or to be entered into by the Association in any way and, in
particular, by the issue of debentures, perpetual or otherwise, charged upon all
or any of the Association’s property, both present and future, and to
purchase, redeem or pay off any such securities |
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(g) |
have the power to borrow money from members at a rate of interest not
exceeding interest at the rate for the time being charged by bankers in Brisbane
for overdrawn accounts on money lent, whether the term of the loan be short or
long, and to mortgage or charge its property or any part thereof and to issue
debentures and other securities, whether outright or as security for any debt,
liability or obligation of the Association, and to provide and pay off any such
securities |
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|
(h) |
have the power to invest in such manner as the members of the Association
may, from time to time, determine. |
| 15.
|
|
MEETINGS OF THE MANAGEMENT COMMITTEE |
|
15.1 |
The Management Committee shall meet at least once every
four calendar months to
exercise its functions. Where convenient, telephone conference calls or similar
electronic methods of meeting may be used as appropriate. |
|
15.2 |
A special meeting of the Management Committee shall be convened by the
Secretary on the requisition in writing signed by not less than one-third of the
members of the Management Committee, which requisition shall clearly state the
reasons why such special meeting is being convened and the nature of the
business to be transacted thereat. |
|
15.3
|
At every meeting of the Management Committee, a simple majority of a
number equal to half the number of members plus one (1) elected and/or appointed
to the Management Committee as at the close of the last Annual General Meeting
of members shall constitute a quorum. |
|
15.4 |
Subject as previously provided in this rule, the Management Committee may
meet together and regulate its proceedings as it thinks fit, provided that
questions arising at any meeting of the Management Committee shall be decided by
a majority of votes and, in the case of an equality of votes, the question shall
be deemed to be decided in the negative. |
|
15.5 |
A member of the Management Committee shall not vote in respect of any
contract or proposed contract with the Association in which he/she is
interested, or any matter arising thereby and, if he/she does so vote, his/her
vote shall not be counted. |
|
15.6 |
Not less than seven (7) days notice shall be given by the Secretary to
members of the Management Committee of any special meeting of the Management
Committee. Such notice shall
clearly state the nature or the business to be discussed thereat. |
|
15.7 |
The President shall preside as Chairman at every meeting of the
Management Committee or, if there is no President or if, at any meeting he/she
is not present within twenty (20) minutes after the time appointed for holding
the meeting, the Vice-President shall be Chairman or, if the Vice-President is
not present at the meeting, then the members may choose one of their number to
be Chairman of that meeting. |
|
15.8 |
If, within half an hour from the time appointed for the commencement of a
Management Committee meeting a quorum is not present, the meeting, if convened
upon the requisition of the members of the Management Committee, shall lapse.
In any other case it shall stand adjourned to the same day in the next
week at the same time and place, or to such other day and at such other time and
place as the Management Committee may determine and, if at the adjourned meeting
a quorum is not present within half an hour from the time appointed for the
meeting, the meeting shall lapse. |
|
15.9 |
The Management Committee may delegate any of its powers to a
Sub-Committee consisting of such members of the Association as the Management
Committee thinks fit. Any
Sub-Committee so formed shall, in the exercise of the powers so delegated,
conform to any regulations that may be imposed on it by the Management
Committee. |
|
15.10 |
All acts done by any meeting of the Management Committee or of a
Sub-Committee or by any person acting as a member of the Management Committee
shall, notwithstanding that it is afterwards discovered that there was some
defect in the appointment of any such member of the Management Committee or
person acting as aforesaid, or that the members of the Management Committee or
any of them were disqualified, be as valid as if every such person had been duly
appointed and was qualified to be a member of the Management Committee. |
|
15.11 |
A resolution in writing, signed by all the members of the Management
Committee for the time being entitled to receive notice of a meeting of the
Management Committee, shall be as valid and effectual as if it had been passed
at a meeting of the Management Committee duly convened and held.
Any such resolution may consist of several documents in like form, each
signed by one or more of the Management Committee. |
| 16. |
|
ANNUAL GENERAL OR GENERAL MEETINGS |
|
16.1 |
The first General Meeting shall be held at such time, not being less than
one month nor more than three months after the incorporation of the Association,
and at such place as the Management Committee may determine. |
|
16.2 |
Not less than four (4) General Meetings shall be convened during each
financial year, that is, the year commencing 1st July and finishing
on 30th June of each succeeding year. |
|
16.3 |
The Annual General Meeting shall be held within four months of the close
of the financial year. |
|
16.4 |
The business to be transacted at every Annual General Meeting shall be: |
|
|
(a) |
The receiving of the Management Committee’s report and,
as a minimum Financial Statements required by the Associations
Incorporation Act and/ or MAAQ By-Laws. |
|
|
(b) |
The receiving of the Auditor’s report upon the books and accounts for
the preceding financial year. |
|
|
(c)
|
The election of members of the Management Committee. |
|
|
(d) |
The appointment of an auditor. |
|
16.5
|
The Secretary shall convene a special General Meeting:- |
|
|
(a)
|
When directed to do so by the Management Committee,
or |
|
|
(b)
|
On requisition in writing signed by not less than one-half of the members
presently on the Management Committee or not less than the number of Ordinary
members of the Association which equals double the number of members presently
on the Management Committee plus one. Such
requisition shall clearly state the reasons why such special General Meeting is
being convened and the nature of the business to be transacted thereat,
or |
|
|
(c) |
on being given notice in writing of an intention to appeal against the
decision of the Management Committee to reject an application for membership or
to terminate the membership of any person |
|
16.6 |
(a) |
At any General Meeting, the number of Ordinary members required to
constitute
a quorum shall be not less than 20% of the total number of
financial Ordinary
members; such number shall be rounded to the whole
number above. |
|
|
(b) |
No business shall be transacted at any General Meeting unless a quorum of
members is present at the time when the meeting proceeds to business.
For the purposes of this rule, “member”
includes an approved or nominated person
attending as a proxy or as representing a corporation which is a member. |
|
|
(c) |
If
within half an hour from the time appointed for the commencement of
a General Meeting a quorum is not present, the meeting, if convened
upon the requisition of members of the Management Committee or the
Association, shall lapse. In any other case, it shall stand
adjourned to the same day in the next week at the same time and
place, or to such other day and at such other time and place as the
Management Committee may determine and, if at the adjourned meeting
a quorum is not present within half an hour from the time appointed
for the meeting, the members present shall be a quorum. |
|
|
(d) |
The Chairman may, with the consent of any meeting at which a quorum is
present (and shall if so directed by the meeting), adjourn the meeting from time
to time and from place to place, but no business shall be transacted at any
adjourned meeting other than the business left unfinished at the meeting from
which the adjournment took place. When
a meeting is adjourned for thirty days or more, notice of the adjourned meeting
shall be given as in the case of an original meeting.
Save as aforesaid, it shall not be necessary to give any notice of an
adjournment or of the business to be transacted at an adjourned meeting. |
|
16.7 |
(a) |
The Secretary shall convene all General Meetings of the Association by
giving not
less than six (6) weeks notice of the time and place for such meeting and
not less than fourteen (14) days of the business to be transacted at such
meeting, to Ordinary members of the Association. |
|
|
(b) |
The manner by which such notice shall be given shall be determined by the
Management Committee - provided that notice of any meeting convened for the
purpose of hearing and determining the appeal of a member against the rejection
or termination of membership by the Management Committee shall be given in
writing |
|
16.8 |
|
Unless otherwise provided by these Rules, at every General
Meeting: |
|
|
(a) |
The President shall preside as Chairman or, if there is no President or,
if he is not present within twenty (20) minutes after the time appointed for the
holding of the meeting, or is unwilling to act, the Vice-President shall be
Chairman or, if the Vice-President is not present or is unwilling to act, then
the members present shall elect one of their number to be Chairman of the
meeting. |
|
|
(b)
|
The Chairman shall maintain order and conduct the meeting in a proper and
orderly manner |
|
|
(c) |
Every question, matter or resolution shall be decided by a majority of
votes of the Ordinary members present and proxy votes lodged with the Secretary
not less than thirty (30) minutes prior to the advertised starting time of the
meeting. |
|
|
(d) |
Every Ordinary member shall be entitled to one vote and, in the case of
an equality of votes, the Chairman shall have a second or casting vote -
provided that no Ordinary member shall be entitled to vote if that Ordinary
member is unfinancial at the date of the meeting. |
|
|
(e)
|
Voting shall be by show of hands or a division of members unless at least
three Ordinary members present demand a ballot, in which event, there shall be a
secret ballot. The Chairman shall
appoint two members to conduct the secret ballot in such manner as he shall
determine, and the result of the ballot as declared by the Chairman shall be
deemed to be the resolution of the meeting at which the ballot was demanded. |
|
|
(f)
|
An Ordinary member may vote in person or by proxy or by attorney and, on
a show of hands, every person representing an Ordinary member shall have one
vote and, in a secret ballot, every Ordinary member represented in person or by
proxy or by attorney or other duly authorised representative, shall have one
vote. |
|
|
(g)
|
The instrument appointing a proxy shall be in writing in the common or
usual form under the hand of the appointer or of his attorney duly authorised in
writing or, if the appointer is a corporation, either under seal or under the
hand of an officer or attorney duly authorised.
A proxy shall be a member of the Association. The instrument appointing a proxy shall be deemed to confer
authority to demand or join in demanding a secret ballot. |
|
|
(h)
|
To afford Ordinary members an opportunity of voting on a resolution, the
instrument appointing a proxy shall be in the following form, or a form as near
thereto as circumstances permit: |
MODEL
AERONAUTICAL ASSOCIATION OF QUEENSLAND INC.
PART
A
The..............................................................................................................................
of................................................................................................................................
being
a financial Ordinary member of the abovenamed Association, hereby
appoint
................................................................................of.......................................................
or
failing
him/her....................................................of.......................................................
as
our proxy to vote for us on our behalf at the Annual / General Meeting of the
Association,
to
be held on the
.......................................................................................
Signed
this ................... day
of....................................19------
...........................................................Secretary
.....................................................Officer
PART
B
To
be used if the Ordinary member (Club) wishes to instruct its proxy with regard
to its vote on each motion.
This
part of the form is to be used
*
Against
*
In favour of the resolution
*
Abstention
Note:
If PART
A is not completed in
full, then the proxy is invalid. .
It is recommended that the Club use PART
B to instruct its proxy
vote.
You may allow your proxy freedom to vote as he/she wishes.
|
|
(i)
|
The instrument appointing a proxy shall be deposited with the Secretary
not later than thirty (30) minutes prior to the advertised time for commencement
of any meeting or adjourned meeting at which the person named in the instrument
proposes to vote. |
|
|
(j) |
The Secretary shall cause full and accurate minutes of all questions,
matters, resolutions and other proceedings of every Management Committee Meeting
and General Meeting to be entered in a book to be open for inspection at all
reasonable times by any financial member who previously applies to the Secretary
for that inspection. For the
purposes of ensuring the accuracy of the recording of such minutes, the minutes
of every Management Committee Meeting shall be signed by the Chairman of that
meeting or the Chairman of the next succeeding Management Committee Meeting,
verifying their accuracy. Similarly,
the minutes of every General Meeting shall
be signed by the Chairman of that meeting or by the Chairman of the next
succeeding General Meeting after verifying their accuracy. |
|
|
(k) |
The attendance book and written or printed reports made by various
officers, Sub-Committees or a member or a person requested by the Management
Committee, shall form part of the minutes of the meeting at which they are
presented. |
| 17 |
|
BY-LAWS |
|
|
The Management Committee may, from
time to time make, amend or repeal By-Laws not inconsistent with these Rules,
for the internal management of the Association and any By-Law may be set aside
by a General Meeting of members. |
| 18 |
|
ALTERATION OF RULES |
|
|
Subject to the provisions of the
Associations Incorporation Act 1981, these Rules may be amended, rescinded or
added to from time to time by a special resolution carried at a General Meeting,
provided that no such amendment, rescission or addition shall be valid unless
the same shall have been previously submitted to and approved by the Department
of Consumer Affairs, Brisbane. |
| 19 |
|
COMMON SEAL |
|
|
The Management Committee shall
provide for a Common Seal and for its safe custody.
The Common Seal shall be used only by the authority of the Management
Committee and every instrument to which the Common Seal is affixed shall be
signed by the Secretary or by a second member of the Management Committee or by
some other person appointed by the Management Committee. |
| 20 |
|
FUNDS AND ACCOUNTS |
|
20.1 |
The funds of the Association shall be banked in the name of the
Association in such bank as the Management Committee may, from time to time,
direct. |
|
20.2 |
Proper books and accounts shall be kept and maintained either in written
or printed form in the English language or on computer diskette, provided that
there are kept two (2) back-up copies of the diskette and a printed output of
such computer diskette showing correctly the financial affairs of the
Association and the particulars usually shown in books of a like nature. Such
books must comply with the requirements of Federal and State Laws,
such as the Australian Tax Office. |
|
20.3 |
All monies shall be banked as soon as practicable after receipt thereof. |
|
20.4 |
All amounts
in excess of a sum nominated in the By-Laws, shall be paid by cheque
signed by any two of the President, Secretary, Treasurer or other
member authorized from time to time by the Management
Committee. Save that such requirement shall not prevent the
Treasurer from having access to electronic banking services, for the
sole purpose of obtaining current balances of accounts. No transfer
of funds shall be permitted. |
|
20.5 |
Cheques shall be crossed “Not negotiable” except those in payment of
wages, allowances or petty cash recoupment which may be open. |
|
20.6 |
The Management Committee shall determine the amount of
funds in the Treasurer's Working Account, if any. This account will
be reviewed at each Management Committee Meeting where all
expenditure will be ratified. The working Account (By-Law 5.2(e)) is
to be used solely for the day to day expenses of the MAAQ. No claims
for payment or items of Capital Expenditure are to be actioned from
the Working Account. The Working Account is to be reviewed Annually
at the Annual General. |
|
20.7 |
All expenditure shall be approved or ratified at a Management Committee
Meeting. |
|
20.8 |
As soon as practicable after the end of each financial year, the
Treasurer shall cause to be prepared as a minimum, Financial Statements in
compliance with the requirements of the Associations
Incorporation Act and the MAAQ Inc By-Laws. |
|
|
(a)
|
The income and expenditure for the financial year just ended,
and |
|
|
(b)
|
The assets and liabilities and of all the mortgages, charges and
securities affecting the property of the Association at the close of that year. |
|
20.9 |
All such statements shall be examined by the Auditor who shall present
his report upon such audit to the Secretary prior to the holding of the Annual
General Meeting next following the financial year in respect of which such audit
was made. |
|
20.10 |
The income and property of the Association whensoever derived shall be
used and applied solely in promotion of its objects and in the exercise of its
powers as set out herein and no portion thereof shall be distributed, paid or
transferred directly or indirectly by way of dividend, bonus or otherwise by way
of profit to or amongst the members of the Association, provided that nothing
herein contained shall prevent the payment in good faith of interest to any such
member in respect of monies advanced by him/her to the Association or otherwise
owing by the Association to him/her or of remuneration to any officers or
servants of the Association or to any member of the Association or other person
in return for any services actually rendered to the Association, provided
further that nothing herein contained shall be construed so as to prevent the
payment or repayment to any member of out-of-pocket
expenses, money lent, reasonable and proper charges for goods hired by the
Association or reasonable and proper rent for premises demised or let to the
Association. |
| 21 |
|
DOCUMENTS |
|
|
The Management Committee shall
provide for the safe custody of books, documents, instruments of title and
securities of the Association. |
| 22 |
|
FINANCIAL YEAR |
|
|
The financial year of the
Association shall close on the 30th June in each year. |
| 23 |
|
DISTRIBUTION OF SURPLUS ASSETS |
|
|
If the Association shall be wound
up in accordance with the provisions of the “Associations Incorporation Act
1981” and there remains, after the satisfaction of all its debts and
liabilities, any property whatsoever, the same shall not be paid to or
distributed among the members of the Association, but shall be given or
transferred to some other institution or institutions Affiliated with the MAAA
Inc. having objects similar to the objects of the Association and which shall
prohibit the distribution of its or their income and property among its or their
members to an extent at least as great as is imposed on the Association under or
by virtue of Rule 20 (Clause 20.10) of these Rules, such institution or
institutions to be determined by the Ordinary members of the Association. |
| 24 |
|
CLAIMS AGAINST OFFICERS |
|
|
No member of the Association shall
have or maintain any claim, whether in law or equity, against the Association or
against any officer of the Association or against any member of the Management
Committee or Sub-Committee in respect of any act or omission by such officer or
member in the course of his duties as such officer or member. |
| 25 |
|
INDEMNITY |
|
|
Every officer of the Association
and his or her executors and administrators shall be indemnified out of the
funds of the Association against all costs, charges, damages and expenses by
reason of any covenant or agreement entered into, or act or default done or made
by him/her in any way, in the execution of his/her duties. |
| 26
|
|
DISTANCE BETWEEN TRANSMITTER OPERATING SITES
|
|
|
This rule is to be removed as the MAAA has now made it policy as stated
below.
|
|
|
A
minimum straight line distance of 4km must exist between radio-controlled model
sites, the distance being measured between points at each site where the
transmitters are normally operated. |
|